How to allocate a Tutor to learners (on setup and afterwards from Course Search/Unit Search)

How to allocate a Tutor to learners (on setup and afterwards from Course Search/Unit Search)


This help guide will explain how to allocate a Tutor to a learner or learners. You will need to be logged into the system as an Admin role in eAssessor Pro.

1.     To get started, log in using an Admin account on your platform.
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If you have forgotten your password for your account, Click on Forgotten Password?


2.     Once Logged in, you will be greeted with your Dashboard.

 

3.     From here select Admin > Users.

 

4.     Once the User has been selected you will be shown a list of users in the system. 

 

5.     Select the Tutor you wish to allocate to a learner.

 

6.     Once you have chosen your Tutor click on the Edit link.

  

7.     Once the edit link has been clicked, it will take you into the Tutors account.



8.     From the Tutors account click on the Tutor Details tab.

 

9.     Once the Tutor Details tab has been selected, then the Tutor Details page will be displayed.

 

10. To add a course to a Tutor, click on the Add Courses button.

 

11. Once the Add Courses button has been clicked, the Select Courses pop-up window will be displayed.

 

12. From the Select Courses list you can either enter the name of the course in the search box, or alternatively you can scroll through the list of courses and click on the checkbox of the courses you would like to add to the Tutors account.

 

13. Once all courses have been selected, scroll down to the bottom of the page and click on the Add button (this will add the courses selected to the Tutors account).

 

14. Once the Add button has been clicked, the course(s) are added to the Tutors account.

 

15. You now need to allocate the Tutor to a learner. To do this click on the Home page link from the dashboard.

 

16. Once you are on the Home page, click on the Course Search link.

 

17. From the list of learners shown, select the learner(s) you require. This can be done either by Scrolling through the list of learners or you can search for the learner using the ]
Filter Options, both options will be shown in the sections below.

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 Searching by scrolling through the list

1. Once you have found the learner(s) you require tick the checkbox next to their names.

  
 2. Once the learner(s) have been selected, in the Actions column, you will see the learners that have been selected.

 

 3. Next click on the drop-down box in the Actions column, this will show different actions that can be performed, in this example we will select Set View Only Tutor option.

  

4. When the Action is set to Set View Only Tutor a second drop-down box will appear, this allows you to select the Tutor you would like to set as the View Only Tutor.

 

5. From the Tutors available choose which Tutor you require.

 

6. Once chosen, click on the Apply button. A pop-up message will appear asking you to confirm that you wish to Set View Only Tutor, click on the Confirm button.

 

7. Once the confirm button is clicked the selected learner(s), the View Only Tutor column will be updated.

 A screenshot of a computer AI-generated content may be incorrect.

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Search by using Filter Options

1.  How to search for learner(s) using the Filter Options, assuming that steps 1-20 have been completed prior to this step.

 

1a. You can enter the learners First Name, Last Name, or their email address and then click on the search button.

2.   To allocate a Tutor (assuming no Tutor has been allocated), select the learner from the list of learners shown, this is done by ticking the checkbox next to their name.

 
3.  Once the learner has been selected, go to the Actions column you will see the learner which has been selected.

 

4.  From the Action drop-down box select the Action you wish to use in this example it’s Set View Only Tutor.

 

5. Once you have selected the Action a second drop-down box will be shown, this will show a list of Tutors available to which you can allocate to the learner(s).

 

6. Once you have selected the Tutor from the list shown, an Apply button will be shown. 

 

7.    Click on the Apply button a pop-up window will be shown you will need to confirm your choice, to do this click on the Confirm button. Once confirmed the Tutor will be allocated to that learner(s). If you do not wish to confirm then click on the Cancel button.

 
 
8.  After the allocation of the Tutor to learner(s). You will see the View Only Tutor field updated with the Tutor selected.

 

1. To search for learner(s) using the Unit Search options click on the Unit Search.

 A screenshot of a computer AI-generated content may be incorrect.

2.    Once the Unit search has been clicked the Unit Search page will be displayed, from the list of learners shown, select the learner(s) by ticking the checkbox next to their name.

 

3.  When the learner(s) have been selected, in the Actions column you can select the action you want to set for that learner by clicking on the drop-down box.

 

4.     From the drop-down box choose the one you require (in this example Set Marking Tutor) will be used. Once the Set Marking Tutor has been selected a second drop-down box will appear.

 

5.     Click on the drop-down text box and choose the Tutor. Then click on the Apply button.

  
                                                          
6.     Once the Apply button has been clicked a confirmation box will pop-up on screen, click on the Confirm button to confirm your action, if not, then click on the Cancel button.

 

7.     Once the Confirm button has been clicked the Marking Tutor column is updated with the details of the Tutor.

 

8.     Once the Marking Tutor has been selected and updated, you may untick the learner that was selected.

 

9.     Next click on the Home page icon, this will take you back to your home page.

 

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How to assign a Tutor to a Learner using the Course Search Feature

1. Assuming that you are logged in as an Admin role, click on the Course Search option.

 

2. Once Course Search has been clicked the Course Search page will be displayed.

 

3. To access a learner account from this page, click on the learner’s name.

 

4. Once the learner’s name has been clicked the View Learner page will be shown.

 

5. To add a Tutor to a learners account, scroll down to the section titled Tutor Details. This will allow you to add a View Only Tutor and a Marking Tutor. To add a View Only              Tutor, click on the drop-down text box under the View Only Tutor option.

 

6. From the list of Tutors available select the one you require.

 

7. Once the View Only Tutor has been chosen, you can then choose a Marking Tutor, or if the View Only Tutor is also the marking Tutor you can click on the button named
Set All to View Only Tutor.

 

8. Once the Set All to View Only Tutor button is clicked then all the Marking Tutor assessments will be populated with the View Only Tutor details.

 

 9. Once the Tutor(s) have been assigned to the learner scroll down to the bottom of the page and click on the Save button. 


10. Once the Save button has been clicked a Record Saved message will be displayed at the top of the page.

 

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How to assign a Moderator to a Learner using the Course Search Feature

1. Assuming that you are logged in as an Admin role, click on the Course Search option.



2. Once the Course Search has been clicked the Course Search page will be displayed.

 

3. To access a learner account from this page, click on the learner’s name.

 

4. Once the learner’s name has been clicked the View Learner page will be shown.

 

5. To add a Moderator to a learner’s account, scroll down to the section titled Moderators. This will allow you to add a Moderator to a learners account

 

 6. To add a Moderator, click on the Add Moderators button.

 

7. Once the Add Moderators button has been clicked a pop-up window will be displayed, this will show a list of available Moderators for the course which the learner is currently enrolled on.

 

8. From the list of Moderators shown select which one you require for this learner. This is done by clicking on the checkbox next to the Moderator’s name. Then click on the Add button.

 

  9. Once the Add Moderator button has been clicked, the selected Moderator will be added to the learner’s account.

 


10. Remove the Moderator from the learner’s account simply click on the Remove link. Once this is clicked a pop-up message will be displayed. Next click on the
Confirm button.

 

11. Once the Confirm button has been clicked the Moderator will be removed from the learner’s account.

 

12. Once the Moderator has been added / removed, scroll down to the bottom of the page and click on the Save button, this will save any changes that have been made on the learner’s account.